Contract & Analysis Services (CAS) buyers are assigned specific commodities. Vendors who have questions about a specific bid, solicitation, or RFP or have general questions, should contact the CAS buyer who handles that particular commodity assignment.
Forms and Timing of Submissions
All requests for bids, quotes, and proposals include information about the specific form, date and deadline for submissions.
- Unless otherwise stated in these documents, all items must be submitted to the CAS office in person or via the online bidding system, DemandStar.
- Vendors are required to sign and return the bid / quote form included with the specification unless the submission is transmitted through DemandStar.
Bid Results / Tabulations
It is the policy of the CAS office not to give bid or solicitation results over the phone. CAS staff prepare tabulations (i.e. summaries) of the pricing received for all advertised bids and many quotes.
Call (651) 266-8900 or e-mail
to ask for a bid tabulation.
Vendor Notification Letter
Once the buyer and the department staff have completed their review of submissions, the apparent low bidder or successful proposer will receive a Vendor Notification Letter describing the steps for completing the award process.
In most cases, the vendor will have ten days from the date of the Vendor Notification Letter to provide any insurance, bonds or other required documents.
A contract is not final until all requirements are completed and a written agreement has been fully executed by all parties. Vendors should not begin work prior to contract completion.
If there are questions about the contract status, contact the CAS buyer
handling the project.